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HR is Everywhere! Five positive principles of designing those systems we love to hate

Adam Greenfield, author of Everywhere and new Head of Design at Nokia, brought the recent Royal Society meeting on Ubiquitous Computing to a crescendo on Tuesday with a clean, TED style, run through on the pervasive nature of contemporary computers and five principles of design. These are taken from my notes (apologies Adam). As Adam spoke I was trying to relate them to soft systems as well, say HR systems.

Once I got back home, I tried to phrase them positively.

1. At the end of the day, will my client, or my employee regard themselves as better off? And am I willing to be accountable for my impact on them?

2. Am I willing to discuss fully with my client or my employee or a knowledgeable person they select, what we are going to do and what might be the consequences?

3. Does my suggestion honor my client or my employee and bring them esteem and status in the minds of people important to them?

4. Am I aware of the time constraints and rhythms important to my clients and employees and have I entered the rhythm of their activity in a way that is pleasing to them?

5. Is my client and employee in effective control of the process and do they feel that? Are they able to terminate at any time freely and without collateral damage?

Why do we find this so hard to do? I have been following a discussion that the Chief Happiness Officer started on customer service. Why do customer service people hate their customers so much? Quite likely because they have not benefited from these design principles and feel disrespected themselves. Until we, the people who design HR and management systems convey genuine respect towards them, they are not likely to feel well and happy themselves

So while customer service people protest their innocence on CHO, what is our best defence?  Have you designed systems which violated these principles?  Have you had success stories which surprised even you?

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Simple rules of communication in organizations

Simplicity is a world-beater

There is a wonderful cartoon about computer interfaces doing the rounds contrasting the simplicity of Apple and Google with the interfaces most of us construct.

Simple rules of communication

That reminded me of a place I worked at for many years, which had inherited three simple rules of communication.

FIRST. Write down what you want on ONE side of a piece of paper – no more. And the top third of the side will be used for routing instructions – you don’t get more paper for that.

SECOND. Send it to me in time for me to read it before we meet.

THIRD. When we meet, explain what you want fom me verbally or through your emissary.

What I will do

If I cannot understand what you want in one minute, with a further one minute for questions, I ask you very courteously whether “you would like to withdraw your paper”.

It is possible to keep things simple!

PS The accountants had another simple rule. On no account, ever, will we approve expenditure retrospectively. Decisions occur before actions.

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The limits of positive psychology? Stopping the past leak into your heart.

Can we really be positive in bad situations?

I have never been totally happy, no pun intended, with positive psychology’s approach to objectively bad situations.  I am totally persuaded by our ability to make the best of good situation.  I am persuaded by our contribution to sort-of-bad situations.  I am persuaded that in a terminal situation, we may as well be happy.  I can also  point you towards little experiments that cost you nothing but your time and that you can try on your own.

Where positive psychology might have little to offer

But there are three situations where I am not persuaded positive psychology can help us much, though in truth, nothing much helps in these situations.

First, when you are in a bad situation alone, and I mean socially alone.  I haven’t looked closely at being physically alone.

Second, when other people will harm you, unless you harm them first.

Third, when you have experienced sustained social abuse and your fight/flight mechanism is on a hair trigger.

Thinking about tragedy with movies

I watched a Scottish movie over the weekend, 16 Years of Alcohol, that illustrated a combination of these three situations.  The protagonist grew up with an alcoholic father and joined a gang.  While he was generally terrorizing the neighborhood, he met a girl and was motivated to change his life.  The story is about his intelligent and thoughtful attempts and ultimately his death on the streets.

We can compare this story to Goodbye Mr Chips, which I watched last weekend, and the well known movie about hope, Shawshank Redemption.  In Shawshank, we have a protagonist who out-thinks and outwits people and is able to leave the situation by tunneling out of the jail.  In Goodbye Mr Chips, the protagonist has a mentor who is slightly above the situation and he is able to grow himself and ultimately change the environment around him.   Put this starkly, I think you already see the shape of my point.

In 16 Years of Alcohol, the agent of change, a young woman, was a resource but not sufficient to change the situation for the protagonist.  And  importantly, he did not exit the situation.  I’m afraid he should have left town!

Where is hope in a hopeless place?

The protagonist asks himself at one point: where is hope in a hopeless place?  There was an excellent line though where the young lady suggests to the protagonist that the past does not come looking for him – that he went looking for the past.  And he talks about stopping the past leaking into your heart.  These are good points – with slightly more resources and slightly less stress, he might have made it.

Extreme hardship and an abiding memory of struggle and courage

This is a realistic account of dealing with extreme hardship.  If you are interested in using positive psychology to move on from bad places, you should have a look.  Though a tragedy and not a feel good movie, you are left with an abiding memory of struggle and courage.  It is a respectful account of people brought up in the hardest places in our society.

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Making molehills out of mountains

Oh! I do like this expression. How do we solve large problems or answer large questions? Break the question into as many small questions as we can.

And if we are group or a family, do the same thing. Brainstorm the question and ask everyone to contribute, “two or three (neither more or less) specific things” about how they will be affected by the big question.

Bang on time – this will be useful this weekend!

UPDATE:  Bang on time again.  This is an important hack to add to a manager’s quiver.  2 or 3 specific things (neither more or less) about how they will be affected by the big question!!

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Being attractive to large groups, crowds and communities

Eeee . . ., why do I have empty seats? Where are my students!!!

Much of my life, I’ve taught in Universities. As we all know well, our ability to lecture varies enormously. Some people pack the rooms, and students from other courses are sneaking in the back. Some people empty the rooms, and are never quite sure how they do it!

Most of us are somewhere in between. Delighted when we delight the students and a little curmudgeonly when students are missing because we would just love to know how the stars pack them in.

Oh . . . that’s where my students are!

I was privileged to work alongside someone with theater training, who taught marketing, and who had worked in broadcasting. This was great! She could hold a room AND explain how she did it.

She asked questions about her performance differently. Instead of seeing everything as function of what she did or didn’t do (and also entering a negative emotional spiral when an hour wasn’t too sparkling), she thought about what the class was doing.

She thought about people entering, and taking their seats. What were they feeling and what were they doing? How they changed as she entered? How they reacted when she flicked the microphone switch to green: go. How they listened to her first sentence. How what they felt changed? etc.

She understands classes well enough to choreograph their reactions.  Whatever she did was aimed at producing a wonderful collective experience.

Now I have found someone else who can explain charisma!

I am a member of Xing, which is the European equivalent of LinkedIn. It’s worth looking at because it runs on slightly different lines.

Erica Nelson posted this brilliant article in Xing’s group for Global Business Women group. It is about how to write an attractive blog.

It’s also sage advice for thinking about presentations, lectures, meetings, and for that matter, going to a party! Erica also writes here.

Thanks Erica!

OOPS!  Link seems to have broken.  I’ve written to Erica (2 November 2009)

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5 steps for rapidly understanding a task!

Do you understand everything that everyone does?

About 5 years out of college, you will begin to take responsibility for work that you simply do not understand.  Imagine ~ you are running a project and the accountants are totting up your numbers and running off terms like cashflow and depreciation that you are not really sure of.

The IT boffins prattle away about bandwith and JSON.

Anyway you get the idea.  People can baffle you with rock science and you wonder sometimes whether they are just having you on!

How do you manage someone who knows a heap of stuff that you know nothing about?

 

You want to know

  • Why this person is in your team
  • Why are they critical to your operation (why is their knowledge and judgment essential)?

5 straightforward questions to follow what they do and evaluate their contribution

1. Explain!

2. Show me!

3. What’s next?

4. When will we finish?

5. What is my role here?

Elephants shall never forget me! (Explain, Show, Next, Finish, My Role)

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Distance lends enchantment to the view

Burning out?

Advice from an ‘old hand’ to a ‘new teacher’ whose class got the better of him: in Goodbye Mr Chips, which I watched over the weekend.

“You have some hours before prep starts. Go out. Out there under the sky. Look around. What is the saying? Distance lends enchantment to the view. Go out. Come back refreshed.”

Paulo Coelho offers the same advice. Don’t spend the day looking down. Look to the horizon.

David Whyte has the same advice. Sometimes the answer depends upon a walk around the lake.

Then go out, look out, reach out

Whenever life is bad, look to the horizon. Close your eyes and listen to the furthest sounds that you can hear.

And if you can, do it when you first awake in the morning.  Do it in short 1 minute break at work.  Do it commuting on the way home.

Is that why you pay so much for a house or office with a view?

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A masculine culture

Sociologists sometimes write of a masculine culture. Hofstede writes of masculine and feminine cultures.

The ‘prep’ scene in Goodbye Mr Chips illustrates this point. A pupil slams down a books while Mr Chips’ back is turned. This pupil has already challenged Mr Chips successfully on two occasions: mimicking his walk behind his back and disrupting his class spectacularly.

At first, Mr Chips does not know who is making the noise. He cunningly uses the glass of a large picture as a mirror and calls on the boy without giving away how he knows who is the culprit. Then luck would have it that the boy’s name is “collie” and he is able to humiliate the boy by suggesting that is the name of a dog. And so it goes on.

This is a masculine culture. It is based on pecking order, domination and humiliation.

We aren’t being rude about guys. Why should you put up with it either? The story line in Goodbye Mr Chips is that guys were challenging this way of life in 1910, one hundred years ago.

The alternative

If you want the alternative, look at the scene where Mrs Chips challenges the headmaster. The challenge is based on reason, persuasion, and persistence. Not domination and subjugation. The headmaster deftly avoids the challenge. He rejects an unfamiliar idea, which would be alright in its own terms. He rejects it, though, to restore his domination. Later, in the dance scene, being a wise man, he concedes the validity of the new idea (and validates it by including it in the hierarchy!)

Does life has to be a series of battles? Can we not trade visions? Can we not have Eureka moments when we learn something unexpected? Can we not do the equivalent of come up to a crest of a hill and be amazed by the vista in from of us?

If the 21st century will be about anything, it will be about a currency of visions rather than the currency of force.

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What they say when we are gone . . .

An old, dear friend passed away this weekend living in his third country having been displaced by war & politics twice in his life time.  I’ve just received a eulogy from his daughter-in-law.

Bob was one of those rare parents who loved his children as they were. What they were was interesting but not essential: how they were was vital.

Bob, go well.  RIP

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Law of attraction, positive thinking . . . how old is it?

A long back story

I took out Goodbye Mr Chips from my local library thinking it would be nice to relax for a couple of hours with this gentle, slightly sentimental, very inspirational movie. For non-Brits, this is a classic pygmalion, teacher story with romance thrown in. Think To Sir With Love, History Boys and Freedom Writers. I think when Yanks write pygmalion stories they are typically about basketball coaches. Britain has teacher stories.

Goodbye Mr Chips is a double-pygmalion story. Mr Chipping is an awkward “Latin master” in a “public school”.  If you are non-Brit, read exclusive private school (or prep school in Americanese – a prep school here preps you to go to public school which takes you to the army academy or university).

Mr Chipping has two mentors. A charming relaxed fellow teacher and his wife. They are the catalysts in allowing Mr Chipping, or Chips as he comes to be called, to incorporate the softer side of his nature in his teaching style, reform the rugged-masculine-bullying culture of the school, and to encourage boy-after-boy, and their sons after them, to blend the feminine sides of their nature with the masculine demands of their school and obligations to country.

I thought I was borrowing the musical version with Peter O’Toole from the library.   When I got home, I discovered I a new version with Martin Clunes, the star of the TV show, Doc Martin. He makes a marvellous Mr Chips with the mixture of clumsiness and kindness that we also see in Doc Martin. (He doesn’t sing btw, and nor do we hear the boys singing which we did in the earlier version).

The story seems slightly different too – but so be it. After this long back story, this is the quote I wanted to give you.

“I found that when I stopped judging myself harshly, the world became kinder to me. Remember I told you once, go out, and look around the world. Do that now. Only this time, let the world look at you. And the difference, I assure you, the world will like what it sees.”

Positive psychology is more than positive thinking

This is the concept which takes positive psychology far beyond positive thinking. It has echoes of the pygmalion effect, popularized in the musical My Fair Lady in which a flower girl becomes a lady. It includes the Galatea effect, ably researched by Dov Eden, who also researches the pygmalion effect in work settings. Basically, the Pygmalion effect is the effect of other people’s expectations on us. So a teacher creates clever pupils by expecting more of them. A teacher creates dull pupils by expecting failure and subtly communicating doubts and restricting the resources and time we need to learn. The Galatea effect works the other way around. It is the effect of our own self-perception.  It is not that seeing is believing. But that, believing is seeing.

Is this new?

George Bernard Shaw wrote Pygmalion 100 years ago. 150 years ago Goethe wrote:

The moment one definitely commits oneself, then providence moves too. All sorts of things occur to help one that would never otherwise have occurred. A whole stream of events issues from the decision, raising in one’s favor all manner of unforeseen incidents and meetings and material assistance, which no man could have dreamed would have come his way.
Goethe

The idea that we shape the future is so new to us in the west. The idea that the universe comes to us sounds a little new age.

Of course, we cannot do anything. We don’t want to do anything.

But there are some things, we want to do. And if we can imagine those things, if we believe in them deeply without effort, if they make sense, if they seem right in themselves, if we believe in them enough to take the first hesitant step,

if we believe in them enough to take the first hesitant step,

then the universe conspires to help us.

Skeptical?

This is tautological, of course. It will work because it is right and it is right because it works.

Ask only whether what you want is right, and why you would want anything that doesn’t work!

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