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Category: POSITIVE PSYCHOLOGY, WELLBEING & POETRY

I don’t need to see my boss to communicate

Day One at Xoozya (cont’d)

While I waited for the kind HR body to take me off to lunch, I doodled away on my nice clean notepad thinking how much organizations have changed since I first studied management.

Classical organizational structure

Eight soldiers march across the country side careful to walk in a straight line so they don’t shoot each other.  They are also spread out so that no more than one soldier is hit in a burst of machine gun fire from the opposition.

And they are limited to 8, because only four either side of their leader can hear his voice and see his hand commands.

The army makes a choice to use ‘voice and hand’ to communicate and that, amongst other factors, constrains their organizational structure.

Social media is a choice and available now

Now we have social media tools available to us to communicate, our choices have broadened.  We can communicate with people out of sight and sound.  We can communicate with more people too.

If I knew more military history, I would know more about how communication has changed warfare through the ages.  I am sure the changes were huge.  And they will be huge in business with the arrival of social media.

Well lunch calls so I will think about this more later.  I wonder what face-to-face communication is like in Xoozya.

Communication channels constrain structure

How does you organization communicate and coordinate?

Have you adopted social media?

How do the physical choices you’ve made determine your structure?

Does your structure allow you to move faster than your opposition?  What structures do they use?

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Thank you for reading and do come back to here what happened at lunch.

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Conversations don’t scale: pick my team

Day One at Xoozya (cont’d)

Exploring my dashboard

The HR body went about her business, leaving me with my pencil & pad and flask of coffee to spend the next two hours before lunch exploring my dashboard.  378 hits on my CV already.  I started to look.

Open “CV”

Yes, the CEO has looked at my CV and is interested in a project I did, wow, almost 20 year’s ago.  And he is not the only one.  Ah, but this guy is interested in something else.  And this one in something else.  I might be hard pressed to find two people interested in the same thing.  So what do I do?  How do I respond?  What do I say?  What is expected of me?  What is my objective? Let me look closer.

Dashboards as open as Twitter

Well, other people can see my dashboard and I can see thei’s.  Let me look at the CEO’s profile.  Oh, how interesting.  He is following 3452 people.  He must follow everyone.  But he only as 26 followers.  Hmmph – Twitter wouldn’t like that.

Who is following the CEO and more importantly why isn’t everyone else?

I’m looking down his list of followers now.  That seems to be the PA.  That seems to be the communications secretary.  Wow, that’s his wife, and his daughter.  The Financial Director, the Chairman of the Board, the Marketing Director, the odd intern.

Why don’t other people follow him?

Follow Town Hall rather than CEO

Let me look at someone else.  Let me look for a well know name. This will do.  Hmm, quite a few followers and byt not following many people.  Ah, the CEO conundrum explained.  Following “Town Hall” – and yes 3725 people follow Town Hall.  Let’s put that on a To Do list.  Follow Town Hall because everyone follows Town Hall.

  • OK I think I am getting this.  I need to follow people whose movements I need to know about.
  • Then I probably need a sprinkling of people throughout the company to give me some idea of what is happening across the piece.

That’s enough learning for the moment.

Conversations don’t scale

  1. How do you decide who fits into your ‘Dunbar’ groups?  Who are your intimates (who probably are not part of your work group)?
  2. Who is in your hunting band of 30 and how do you know where they are and what they are doing?
  3. Who is in your tribe of around 150 and how do you know enough about what they are doing without being overwhelmed by detail?
  4. And how do you keep abreast of the greater mass of of army and world around you?

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“Open CV” and Friending at Work

Day One at Xoozya (cont’d)

Choosing an avatar to show my noobe status

The HR person was as good as her word.  My first task was to choose an avatar.  I thought for moment that I should choose carefully.

Then I realized that I had been so focused on finding out what the company wanted from me, I hadn’t been thinking about what I brought to the company and I couldn’t express my identity quickly.  So in the interests of time, I picked randomly.  I’m going to change the avatar later anyway.

It was a good choice.  When we looked at the ‘dashboard’ I would use, all the ten basic avatars have ‘noobe’ under each.  Good, so everyone knows I am a noobe.

Breakfast was good and very welcome as I had a long commute and had left home early to allow for delays.  Real coffee, fruit, fresh croissant.  And it goes down on the tab too.  So no need to fuss with cash or card.

Dashboard

After breakfast, we had a look at the standard dashboard that is at the heart of Xoozya’s communication system.

My avatar was already up, waiting for me.  So was my full name.  What I needed to do was choose a screen name, which I could also change later, and choose a strong password.  And the HR Advisor thoughtfully provided a little A6 ring bound notebook for me to keep notes.

The main tabs on the dashboard are similar to Facebook.  Home page which had a heap of stuff already on it, email, and profile.  And three more tabs: blog, CV, status.

Blog, I know – and there was a basic post saying “Hello, World”. Status was obvious at at glance.  It said April 1: Noobe Day 1.

CV was unexpected.  The CV I had used when I applied for the job was loaded up.  At the top of the page were links to my Linkedin Profile, Xing Profile, external blog, Facebook page with links for 30 external sources in all.

Down the right hand side was something more unexpected.   Nope, not adverts, but lists for “friend requests”.

Each request look like a tweet starting like @ceo Saw you facilitated a corporate strategy 10 years ago.  Can you make a note to tell me about it next time you see me?

There were dozens of these.  People all over the company had been going through my CV before I arrived!

What’s more, when I followed the tweet, I went through to their dasboard and their CV.

It seems I had 378 hits on my dashboard before I started work and people spent a total of 85 hours checking me out – and that’s before they followed the links outside.

Well that’s a heap of messages to answer.

And with that the HR body, put a flask of coffee, a clean A4 pad and a pencil pen on the desk and left with a few words of advice.  “Look around until I come back to find you for lunch at noon and maybe delay replying to anyone till you have a picture of who is who and what is what.”

Open CV and Friending People at Work

1   Would you like it if people knew you were coming and had looked through your CV carefully before you arrived?

2   Would you like it if people had sent you tweet-like messages pointing out which aspects of your previous work are interesting to them?

3  Do you like the idea of looking freely at other people’s CV’s (including the CEO’s)?

I would love feedback on this post.  If you liked it, would you do 1 of these 5 things, please?

  • Comment
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  • Subscribe using the RSS feed (top right)
  • Subscribe to me in your feedreeder
  • Blog about the post and give me some ‘link love’ by attach this url to the words Xoozya OR Jo Jordan OR flowingmotion

WordPress kindly tells me when you have done that and I’ll be over to read what you have written!

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Avatar as a role description

First day at Xoozya

Today is my first day in a new job and I headed off to HR to sign on the dotted line, get an ID card, and so on and so on and so on.

I had a pleasant surprise.

Induction at Xoozya

Good morning. Welcome, to Xoozya.  So glad you’ve chosen to join us [genuine smile].

To provide autonomy

What we want to do today is introduce you to the communication system so you can navigate and find your way around.

Avatars

To start you off, we’ve got 10 avatars for you to choose from.

Capture your role and aspirations visually

After you’ve been here a month, and had a chance to settle down, our avatar designer will pop in to see you for half-an-hour every day for a month to help you describe your role in the company.

Annual review

Every year, a year from now in other words, we will ask you to refresh your avatar, and to think through how it has worked for you and how it should change to fit your expanding role in the company.

Internal budgets

You can change your avatar during the year if you wish.  But we will charge you for your use of an avatar designer with Xoozya tokens.  You will also earn Xoozya tokens when you help people out in other ways.

Pay & taxes

Around the 15th of each month, you’ll need to make up your mind how much to pay yourself.

After you have chosen your avatar, we will show you how to log on to the accounting system to direct payment to your bank account.

Internal payments

Around about the 15th of each month, you should also allocate payments to your team leaders and anyone else you think should be hat-tipped.

Visualizing your budget

We have a very nice screen which shows you your budget.

It will show you clearly the budget allocated to you for the financial year,  the pro rata amount for this month, how much tax, insurance and pension you must pay for each dollar you pay yourself when you take money out of Xoozya, how much other people in the organization have hat-tipped you this month and cumulatively for the year, and how much you’ve hat-tipped them.

You can also look at their accounts to see what is the norm.  We visit all the noobes around the 13th of each month till you get the hang of it.

Day 1 Agenda

Agenda for today: let’s choose an avatar.  After that we’ll grab a a coffee and brunch.  Then we’ll have a  look at the accounts.

Avatars as a new world job description

What temporary avatars would you like to choose from on your first day at work?

If you were to capture your role in an avatar, what would it be?

What would you choose to describe yourself in that first month before you know anyone and before you are clear about the details of your role?

I would love feedback on this post.  If you liked it, would you do 1 of these 5 things, please?

  • Comment
  • Bookmark the article with DeliciousStumble, Digg or any other service
  • Subscribe using the RSS feed (top right)
  • Subscribe to me in your feedreeder
  • Blog about the post and give me some ‘link love’ by attach this url to the words Xoozya OR Jo Jordan OR flowingmotion

WordPress kindly tells me when you have done that and I’ll be over to read what you have written!

Hat-tip

To the ever creative Ned Lawence at Church of Ned who set this train of thought in motion!

To Wang Jian Shuo whose direct requests for links I am copying!

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Springing happily into games design

Spring and new projects

Today is the first working day of British Summer Time 2009. The daffodils are out along the paths and the highways of England. It is light by 6am and it is time to spring clean my apartment.

I am also going to revamp my blog.

This is the third revamp or fourth incarnation.  I will still write about work and opportunity and I will still write about positive psychology – that is, the psychology of what goes well rather than the psychology of what goes badly.

Happiness engineering

What I will focus on for the foreseeable future is “happiness engineering” or “fungineering” or “happiness hacks”. These are all terms used by preeminent games designer, Jane McDonigal who has pointed out that games designers use basic work psychology to make engaging games far more effectively than managers, HRM and psychologists use the very same body of knowledge to make engaging work.

Learning games design from the beginning

I have no experience in game design. Zip. I don’t even play games – much. So this is the blog of a rank amateur exploring what games designers have to teach us about making work and play engaging in the 21st century, in our built up urban areas, with the threat of climate change and financial ruin hanging over our heads!

A community of amateur games designers

I suspect there are a heap of people out there who want to do this too. Please drop me the name of your blog if you also blog. Or join in the comments and suggest puzzles and conundrum for us to solve. And we will do our best.

Here’s to a winning 2009!
Jo

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Group action wins out!

Groups in action

Today, 35 000 people took to the streets of London to mark the G20 meeting of next week.  I’ve always been fascinated by group action.

Does your community act effectively as a group?

Do you prefer to play as a individual, or a team, or an organization or community?

Do you feel slightly despondent that groups around you don’t play well together, or play well, like the G20 demonstrators, but without achieving results?

Community action and the financial crisis

On Friday, I drafted a long article about the importance of group action to overcome the current financial crisis.

Today, I found this video from Kruger National Park.  The animals make the point so much more effectively.  Watch it to the end!

Are you the crocodile?  Are you the ‘pride of lions’?  Are you the leader of the buffaloes?

And wouldn’t it have been nicer if they buffaloes had find their stride a little earlier?

Here is the video to illustrate my point.  Group action is very important.
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Little known secrets about what a work and organizational psychologist will do for you in a recession

My job is to help you find forward momentum

I’m a psychologist. What this means, in short, is that you come to see me when you feel frustrated and it is my job to help you find a way forward.

Clinical psychology, social workers, lawyers & doctors

For some people getting out of a bad situation is complicated.  Quite often they are in extremely difficult circumstances and they need social workers, doctors, lawyers, etc. to help them solve practical problems.

They may also have lived in difficult circumstances for so long that they no longer recognize easy circumstances.  Helping them unravel their view of life and live an easier life is the work of clinical psychologists.

Work & organizational psychologists

Most people who come to see me are not in a bad situation.  They are at one of the normal turning points in life where they have to make a decision and they do not have sufficient information.  These turning points are often frustrating and scary, but they are essentially about questions like which organization should I join?  Or, how do I improve my status and my income?  Psychologists like me work less like clinical psychologists, who work with what is in your head, more like social workers, doctors and lawyers.  We help you understand and manage the external world, and in particular the world of organizations and work.

Indeed, we are quite often work for organizations rather than individuals and when we do, we are architects of systems.  We design selection systems.  We design disciplinary codes.  We design bonus systems.  HR systems are just formalized ways of making a lot of personal decisions about what we are doing and where we are going.  When we design the systems well, we give people an easy framework to make their own decisions well.  And we also strengthen the organization, by providing a place where we live and work comfortably and easily.

Work & organizational psychologists ask a lot of questions about work & business

To design good systems, we need to know a lot about jobs and business.  Of course, we don’t know as much as the people who run the business and who have worked in it all their lives.  Businesses and technologies change fast too.  So we are less in the business of knowing, and more in the business of asking questions.

Learning about the financial crisis

I started writing this post this morning after I read a post from the redoubtable Alice Cook, who provides a graph showing that financial debt has grown disproportionately to consumer and corporate debt in the UK.  I knew that generally but didn’t have a graph at my finger tips.  So thank you.  I like to have data stored away neatly.

Personal action during the financial crisis

I am amazed, though, that anyone is amazed by these figures.  Like many people, I feel that the managerial classes in the UK have a lot to answer for.  They should have known these figures intimately and acted accordingly.

The trouble is that blaming others is pretty useless as a psychological technique.  Professionals & business leaders may be to blame.  We might be right to hold them in contempt.  And personally, I wouldn’t feel unhappy if they were prosecuted.  But blaming others doesn’t help us feel better, and more importantly, it doesn’t help use get things right.  So I’ll leave that to others.

As a psychologist, what I have to say is this.

Until we are all a lot better informed, we will simply lurch from one crisis to another

Listed below are the bare bones of an information system that I am used to having at my disposal.

  • Trends in our industry
  • Current economic figures supplied monthly by our bank
  • People around me who read the figures
  • Key figures pertaining to our industry
  • Data on databases so that computer savvy people (including youngsters) can play with data and ask questions
  • Key figures that show the strength and resilience of our business
  • Key figures readily available so computer savvy people can play with them and ask questions

It is true I have not seen this information being made freely available to employees since I have arrived in the UK but I’ve lived elsewhere where a key player in the provision of information to people in business has been, ironically, British-listed banks.

If we want to get out of the biggest mess since the great Depression, we are going to have to do something. And to do something, we have to begin.  The first steps I will tell you, being a psychologist, is to ask questions.

Some easy no-cost first steps that individuals and small business owners should take

You have a computer and internet?  So let’s go.  If you haven’t already done it, it’s time to set up your own economic intelligence system.

FIVE steps will do it.  Set up folders on your email, feeds reader, bookmarkers and hard drive,  and a page on your blog.

1. Google Alerts.  Set up Google Alerts for your industry.

I have alerts for UK jobs and UK GDP and use a ‘rule’ to send them straight to my “intelligence” folder in email.  I read them once a week or when I need a break from other tasks.

2.  As you find useful blogs, subscribe in your feeds reader.

I scan these at my leisure and make a point of reading The Economist on Thursday evenings.

3. Bookmark articles you might want to come back to.

One big folder works better than many little ones.  Bookmarks saves you Google-time when you want to re-call something.

4.  Save useful graphs, data and pictures on your hard drive for the presentation you will make later!

5. Blog from time to time to organize your thoughts.

Then make an index of useful posts on a separate page where your readers can find all your writings on the future of your industry and local economy.

So will being economically-savvy help?

Keeping an eye on the economy does not stop other people from being foolish, of course.  And it can also make you feel panicky when you see a trend that no one else seems to care about.

I find that understanding the economy is like knowing the motorway ahead is congested.  I have created choice for myself.  I can keep driving and join the throngs inching along and losing their tempers.  Or I can pull off, and take a longer route through the back roads.

Neither may be a great outcome and it is also possible to put far too much effort into deciding the best alternative.  But I prefer a leisurely drive down the back roads enjoying the country view than boiling with frustration on an ugly motorway.

And I quite happy to leave behind badly run organizations for a business venture that is smaller and more likely to be here tomorrow.

Follow the good money

If you haven’t already done so, begin.  Spend a few hours a week following the economic data.  It gets easier.

And if we all do it, we won’t be routed by unscrupulous managers, at least for a while.

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Recession opportunities: green our offices

The seriousness of the recession is exaggerated and underplayed!

All around us, we hear the doom and gloom of the recession and I think this talk is both exaggerated and underplayed  Indeed, it is exaggerated because it is underplayed.

The economy needs structural change

The economy has not been strained like the plant on my desk that will bounce back with a little water.  The economy has been strained like the continous salad on the window sill that needs to be replaced.

Britain has a long tradition of science

Such stress in the economy would be a disaster if there was no way of replacing it.  But we only have to watch TED talks to know we are on the cusp of major technological changes and though Britain does not contribute as much to the R&D efforts of the world as the US, we are up there and have a long tradition of serious science.

How will technological change open up jobs for you and me?

I am making it my business to look out for the job opportunities of the future and TED once again obliges with a future opportunity that does not require a PhD in science, though it is certainly based on science.

Green offices!

We are going to green our offices to jungle proportions.  Yep, you will work in a thicket and the last thing you will do every night before you go home is wipe the leaves of 10 bushes very carefully!   Once a quarter, you will pop your plants outside and bring in another set!

And for greening your office, you will

  • Save 15% of power and this is pretty important because 40% of the world’s energy is put into airconditioning.
  • You will feel heaps better and be ill less often
  • You will have 42% chance of an increase of 1% oxygen in your blood.
  • You will be 20% more productive.  That’s a lot.

So where is the opportunity?

In plant growing and tending of course!

I wonder how many people who run nurseries have been scribbling figures on the backs of envelopes.

  • How many airconditioned buildings are there in UK?
  • What is the capital cost of equipping the buildings with a new set of plants?
  • What will be the knock-on effect on air-conditioning businesses and power companies?
  • What would be the projected power decrease and how would it be offset by increased fumes as we ship plants across UK on our inefficent road networks?
  • Who else is effected?  Well, HR and productivity specialists are put squarely in their place at a 20% productivity increase!

What other side effects can you think of that I haven’t thought of?

And here are the details for the greening of your office from Kamal Meattle speaking at TED

Areca Palm

  • Co2 to Oxygen
  • 4 Shoulder high plants per person
  • Hydroponics
  • Wipe the leaves daily in Delhi or weekly in less congested place like Milton Keynes
  • Outdoors every 3 to 4 months

Mother-in-law’s Tongue

  • Co2 to Oxygen at night
  • 6-8 waist high plants per person

Money Plant

  • Hydroponics
  • Removes volatile chemicals like formaldehydes

Evidence of the benefits of green offices

  • Tried this green formula in Delhi office
    • 50 000 square feet
    • 20 year old
    • 1200 plants for 300 occupants
  • 42% probability that your blood oxygen goes up 1% when you spend 10 hours in the building
  • Reduced incidence of
    • eye irritation by 52%
    • headaches by 24%
    • respiratory illnesses by 34%
    • lung impairment by 12%
    • asthma by 9%
  • Human productivity increased by 20%
  • Reduction of energy requirements in the building by 15% because of reduced air conditioning
  • Replicating with 1.75 million square feet building with 60 000 plants

Importance of greening offices

  • Demand for energy will grow by 30% in the next 10 years
  • 40% of energy is used by buildings
  • 60% will live in cities with population of more than 1 million people

I must get this together before next winter!

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0 steps to redress scandalous bonuses?

In the UK, talk about reclaiming bonuses’ and pensions was quickly swatted away without serious debate.

There may be legal grounds to recover scandalous bonuses

I was interested to see this article about the general legal position of excessive bonuses in the Harvard Business School blog from a former GE internal counsel and now Senior Fellow at Harvard Law School.

“Moreover, countless legal experts have already suggested numerous reasons why it is likely that there is no ironclad legal obligation to pay the bonuses to the people who caused the problem. These range from legal theories about non-performance to equitable theories of recission or reformation due to fraud or unconscionable terms to the doctrine that governmental take-over excuses bonus payment because the point of the contract has been destroyed. “

HR needs to become more incisive

Why are we in the UK quite so fuzzy about what is going on?  Did CIPD discuss these matters during its recent conference on Managing through a Downturn?

Who is taking seriously the reformation of HR that must happen as we work out way out of the recession?

About 30 people a day come to this blog looking for information on HR and the recession. What are the best links you have found?

Please drop a comment telling me of the best work you have found!

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Job Maps for UK at Sky News

Brilliant! Sky News has set up a map showing where jobs are being made and lost in the UK. This is an excellent aggregator to keep an eye on snippets of news that might otherwise get lost.

Next we need a way of generating summaries. After that, we need to be able to track fundamental processes that are leading to ‘spring’ and ‘autumn’ in various parts of the economy.

PS Though the link seems not to be active, this is a good idea.  We need to slurp our data, rearrange it and share it.  Watch this space for more slurping and visualization arranged positively to help you take action! Send me an email if your are interested.

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